At Successr BV, we value your privacy and are committed to protecting your personal information. This Privacy Statement explains how we collect, use, and safeguard the personal data of our candidates, customers and website visitors. By engaging with our services or using our website, you consent to the practices described in this statement.

Responsibility

This privacy statement indicates what personal data are processed by Successr and to which persons or entities the data will or may be provided.

Contents

What personal data do we collect?

How and when do we collect personal data?

Why do we collect personal data?

With whom can we share your personal data?

How long do we keep your data?

Can you access, rectify or delete personal information?

Miscellaneous:

What personal data do we collect?

We process the minimum personal data necessary for the execution of our services. Additional information may sometimes be desirable in order to better tailor the service to your specific needs. Below, and in the remainder of this document, we name our privacy policy per group (candidates, customers and visitors).

From candidates & interim professionals:

• Public profile information from social media and public sources.
• Name and address details, e-mail address, telephone number and other contact details.
• Date of birth only if shared in cv of mere motion
• Curriculum vitae (cv), work experience, educational background and/or other professional experiences provided in cv
• Information about short-term availability and leave as far as relevant.
• Other data that are or may be important in the context of matching vacancies and candidates. e. salary expectations, professional references or professional certifications.
• Successr never records special personal data unless this is legally required.

In addition: at the moment that an (interim) professional starts working as an employee or contractor via or with Successr:

• Data related to the administration and/or personnel administration; name and address details, identification, diplomas, citizen service number, if necessary.
• Possibly VAT number, address and location, identification, work permit, if necessary, timesheets and incoming and outgoing invoice details.
• In addition, we sometimes process data for our clients in the context of pre-employment screening (PES). Specifically for this screening, data can be requested such as Declaration on Behaviour (Verklaring Omtrent Gedrag, VOG) and training statements.

From business relationships:

• Name, address, work location details, e-mail address, telephone number, function.
• Contact opportunities and appointments.

From our website visitors:

With regard to our website visitors who register for our commercial newsletter, want to receive one of the whitepapers or publications or want to receive our vacancy newsletters:

• First name, last name and e-mail address.

How and when do we collect personal data?

With regard to candidates & interim professionals;

• We collect personal data when data is proactively shared via our website(s) via direct registration or via reactions to externally placed vacancy statements and/or if you register with us in another way (to use our services).
• We collect data from the moment that digital or personal contact is sought with our offices and/or recruitment professionals.
• We collect data when one of our professionals actively seeks contact with external candidates. We will then always ask for permission to keep your details.
• The personal data are received and processed by our professionals or automatically processed if someone registers to one of our newsletters.

With regard to business relationships:

Contact details of employees of clients, suppliers and any other organization with which we maintain a business relationship:

• We collect personal data from the moment data is left on our website via direct registration and/or if you register yourself in another way (to use our services).
• We collect data when our professionals actively seek contact with clients.
• The personal data are received and processed by our professionals or automatically processed if someone registers to one of our newsletters.

With regard to our website visitors:

• We collect personal data from the moment data is left on our website in relation to our newsletters, whitepapers or vacancy subscriptions.

Why do we collect personal data?

Candidates and interim professionals:

We collect and process data solely for the execution of recruitment services, including job placement services (recruitment and selection, executive search, interim assignments) and recruitment projects that we carry out under the company name or brand name of our clients. More specifically, personal data are collected and processed:

• For mediation purposes: to assess suitability and availability in connection with placement of permanent or temporary work or assignment.
• To be able to make offers and/or to provide information about our services and other activities directly linked to these.
• When establishing and maintaining a mediation relationship.
• For carrying out proper administration and compliance with legislation and regulations such as identification, labour legislation, tax and social security legislation.
• For management purposes such as internal management information, auditing and monitoring and for quality purposes such as executing recruitment reports and sourcing reports to customers.

Business relations:

• To be able to make offers and/or to provide information about our services and other activities directly related thereto.
• When establishing and maintaining a business relationship.
• To be able to record an order in an agreement with the client and to maintain and fulfil the agreement with the client.
• For carrying out proper administration and recording and following up agreements.

Our website visitors:

• We only collect the data from visitors who have given their consent. This information is intended to address a person by their first and last name and the email address is required to send (vacancy) newsletters, white papers, event notifications etc.

With whom can we share your personal data?

Successr can pass on your personal data to our clients. Your personal data may be transferred outside the Netherlands (but not outside the EU) if our client is located there in limited cases. Successr shares personal data in all cases where we are legally obliged to do so. Successr can pass on your personal data to other Successr colleagues and any subcontractors who provide services on our behalf or carry out assignments for the services mentioned here to support our business operations.

How long do we keep your data?

Candidates and interim professionals:

• General: if you have given permission for the storage of your data, we work with a standard retention period of 12 months, calculated from the date on which you have granted permission.
  • Mediation relationship: in the case of a ‘mediation relationship’ we will retain your data 24 months from the moment the mediation process ends with a client.
  • If you start an interim assignment or temporary assignment, we will save your data 24 months after the end of your assignment. The financial data associated with this have a statutory retention period of 7 years.

Prospects and customers:

• Data from employees of prospect customers are kept for 12 months.
• Data from employees of customers: these are kept for a period of 5 years after the last order has been completed, in order to be able to provide careful aftercare.

Our website visitors:

• If you have given permission for the storage of your data for receiving a publication or whitepaper, we will work with a storage period of 12 months.

• If you have registered for a (vacancy) newsletter, this registration will continue until you cancel it yourself.

Can you access, rectify or delete personal information?

You can always request access to the data we store about you. You can change data if you wish so. You can also ask us to delete your data. If you wish, you can contact our Privacy Officer, who can be reached directly at privacy@successr.nl

If you request us to delete your data, we will send you a confirmation by email in which the date of removal will be included. We will delete all your data no later than 4 weeks after receipt of your request, unless processing is necessary for the fulfilment of a statutory duty, substantiation of a legal claim or another ground from the GDPR.

Miscellaneous:

Security

Successr makes every effort to optimally protect your personal data against unauthorized use. We do this on the basis of physical, administrative, organizational and technical measures. If data are provided to data processors who provide services or carry out assignments on behalf of Successr, Successr has agreed with them that they also optimally protect the personal data.

Questions, comments, complaints or (suspicion of) data breach.

If you have ideas, additions, complaints about privacy protection or if you have other questions about this, you can direct them to privacy@successr.nlThe privacy officer of Successr is Chrissy Broeders, Director of Operations.

Amendments

Successr reserves the right to change this Privacy Policy. These changes will be announced on our website. If you continue to use the website after the adjustment, the adapted Privacy Policy will apply to this use.